Program Coordinator

Hiring Range The University of California, Merced is required to provide a reasonable estimate of the compensation range for this role.
This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs.
It is not typical for an individual to be offered a salary at or near the top of the range for a position.
Salary offers are determined based on final candidate qualifications and experience.
The budgeted salary or hourly range that the University reasonably expects to pay for this position is STEP 1 of CX represented position is $27.
00/per hour.
Job Closing Date Initial applicant review will begin on or around October 10th, 2023.
Posting will remain open until filled.
This position is represented by the bargaining unit Clerical & Allied Services — CX Teamsters Local 2010.
Remote/Hybrid eligibility: This position is 100% on-campus with hybrid possible up to 40%.
About UC Merced The University of California, Merced, is the newest of the University of California system's 10 campuses and the first American research university built in the 21st century.
With more than 9,000 undergraduate and graduate students, UC Merced offers an environment that combines a commitment to diversity, inclusion, collaboration and professional development.
With bachelor's, master's and doctoral degree programs, strong research and academic partnerships, and community involvement, the UC Merced campus is continually evolving and requires talented, knowledgeable and dynamic educators, researchers, management and staff.
Ranked among the best public universities in the nation by U.
S.
News and World Report, UC Merced is uniquely equipped to provide educational opportunities for highly qualified students from the San Joaquin Valley and throughout California.
The campus enjoys a special connection with nearby Yosemite National Park, is on the cutting edge of sustainability in construction and design and supports the economic development of Merced and the region.
The Merced 2020 Project, a $1.
3 billion public-private partnership unprecedented in higher education and completed in 2020, nearly doubled the physical capacity of the campus, enhancing academic distinction, student success and research excellence.
UC Merced also operates the Downtown Campus Center, a $33 million, three-story administrative building located in the heart of Merced.
The university’s mission of educational excellence and rigorous inquiry is powered by three schools and numerous research institutes and centers that seek scientific and social solutions for the Valley, California and the world.
In partnership with UC San Francisco, UC Merced is preparing the way for a rigorous medical education program.
The course of UC Merced’s evolution is piloted by a long-range strategic plan.
Enacted in 2021, the 10-year blueprint is guiding how the values of equity and justice influence our pathway to earning Carnegie R1 research status, growing enrollment, upholding our identity as a minority-serving institution, and operationalizing how commitments to equity, diversity and inclusion are enacted in each campus unit.
About the Job The Program Coordinator (PC) will be a direct report to the Program Manager and assigned to work in support of a Program Chair to execute their responsibilities by providing administrative support, project management, and policy consultation.
The Program Manager will assign tasks and duties to the PC varying in scope and complexity.
The PC will support Program Chairs in administering activities with occasional coverage provided as backup or overflow capacity for other programs or departments.
KEY RESPONSIBILITIES Planning and Logistics: Provide Program Chairs support in relation to the following areas: managing space assignments; scheduling room reservations; ensuring program compliance with health and safety regulations from the campus EH&S office (e.
g.
, maintaining training schedules and communicating necessary information to Program Chairs), logistics, and planning related to curriculum and teaching assignment.
Additionally, the PC will manage program events, as needed: Provide planning and implementation support for Grad Visitation Week and Graduate Orientation Week.
Financial Tasks and Support: The PC will provide the Program Manager and Program Chair with support as they administer the programs’ financial affairs: Develop/prepare complex budgets and financial reports for funding.
Consult with internal, external, and campus-wide financial experts to create guidelines on best practices in financial management and purchasing.
Integrate reports to create a current and accurate comprehensive financial picture to ensure financial integrity.
Gather, analyze, prepare, and summarize financial reports.
The PC will work closely with the financial staff of the school.
The PC will support the Program Manager and Program Chair to track financial deadlines and ensure compliance with standard operating procedures.
The PC will be responsible for program equipment and property tracking per University's requirements.
The PC will coordinate travel and hotel reservations for the Program Chair, as well as travel and hotel reimbursements for students and academic employees.
The PC will manage venue reservations, catering, and reimbursements for a variety of graduate group events.
They will also manage Graduate Group's financial interactions with CBS2 and other departments as needed, including submission of expense reimbursements.
Program Record-keeping: Manage program records, obtain and compile information, research and create reports, and organize and maintain online document storage for the program.
Provide support to manage and retain fundamental records related to budget, assessment, teaching and TA assignments, recruitment, health and safety, course scheduling, syllabi collection, textbook lists, etc.
Develop and implement procedures for classroom supply inventory.
Administer facilities and space logistics and manage equipment needs.
The PC will be a thought partner to the Chair in managing the Program.
The PC will take departmental meeting notes that record deliberations and, in partnership with the Chair, manage the projects and tasks needed for a smoothly functioning academic program.
They will manage process dates and deadlines, plan communications with faculty and other staff, and perform other tasks as needed.
Provide clerical support for Graduate Group Events and Seminars, including coordinating seminar plans with the faculty Person of Contact, faculty hosts, and the graduate chairs prior to each semester.
Miscellaneous: The PC will contribute to continuous process improvement by maintaining an ongoing feedback loop with the chairs regarding faculty, staff, and student experiences and will research questions and/or work with other units for process improvement initiatives.
Assist graduate students with course registration.
Hold graduate student office hours to provide additional support to students or graduate chairs.
For example: assisting students to complete paperwork related to degree requirements/milestones.
If needed, manage the lab rotation schedules for new graduate students.
Serve as liaison between Program and School Dean’s office, as well as central offices such as Academic Personnel, Procurement, Space, Web management, Facilities, IT, Registrar, and Human Resources: The PC will answer questions and connect with appropriate people within the schools to convey information to the chair, faculty, or graduate students within the program.
Coordinate internships and professional experiences for SNS graduate students.
The PC will advise Program Chairs and faculty on campus policies and procedures regarding campus business services and related systems.
Provide training to new faculty, including onboarding and professional development support.
Plan and manage events and online engagement targeted to supporting graduate students' academic and career goals.
The PC will plan and manage the design and drafting of program website content.
The PC may serve on committees, representing the program/unit, and may lead a small staff of support employees and/or students.
Qualifications EDUCATION and EXPERIENCE High school diploma and/or equivalent certification/experience/training High School Diploma, General Equivalency Degree (GED), or High School Equivalency Diploma (HSED) or equivalent.
(Required) Bachelor's degree in related area and/or equivalent experience/training/ (Preferred) Five (5) years of administrative/clerical work experience, or the equivalent years of work experience, which have led to the development of the skills, knowledge, and abilities essential to the successful performance of the duties assigned to the position is required.
(Required) CRITICAL KNOWLEDGE AND SKILLS Ability to analyze, organize, and prioritize work while meeting multiple deadlines.
Broad knowledge of common organization-specific and other computer application programs.
Ability to use discretion and maintain confidentiality.
Knowledge of Administrative Procedures.
Ability to provide excellent internal and external customer service.
Ability to use sound judgement in responding to issues and concerns.
Solid communication and interpersonal skills to communicate with faculty and staff verbally and in writing.
(Preferred) Background Check Background check and fingerprinting will be required.
Policy Statement How to Apply: An online application is required for each position to apply.
The University of California, Merced is aware that some web-based application processes may be cumbersome for differently abled applicants.
Where appropriate, alternative accommodations will be provided.
For applicants with disabilities who need additional assistance using TAM, or reasonable accommodations during the interview or search process, please contact ucmjobs@ucmerced.
edu.
Equal Employment Opportunity: The University of California, Merced is an Equal Opportunity/Affirmative Action employer advancing inclusive excellence.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, citizenship, sex, age, marital status, sexual orientation, gender identity or expression, disability, pregnancy, or status as a disabled veteran or Vietnam-era veteran, or other protected categories covered by the UC Nondiscrimination and Affirmative Action Policy.
UC Merced intentionally promotes and maintains a discrimination- and harassment-free workplace by demonstrating it neither condones nor tolerates employment practices that discriminate against or harass any person or specific group of persons on the basis listed above.
We seek candidates who will support our vision to cultivate a vibrant, equity-minded, inclusive excellence university community.
When applying to UC Merced, we strongly encourage you to reflect on our Principles of Community and our 2021 strategic plan.
Vaccination Program Policy: As a condition of employment, you will be required to comply with the University of California SARS-CoV-2 (COVID-19) Vaccination Program Policy.
All Covered Individuals under the policy must provide proof of Full Vaccination or, if applicable, submit a request for Exception (based on Medical Exemption, Disability, and/or Religious Objection) or Deferral (based on pregnancy) no later than the applicable deadline.
For new University of California employees, the applicable deadline is 14 days after their first date of employment.
Smoke and Tobacco Free Policy: The University of California, Merced is a smoke and tobacco free workplace.
Information and the Smoke and Tobacco Free policy is available at https://smokefree.
ucmerced.
edu.
E-Verify: All employers who receive Federal contracts and grants are required to comply with E-Verify, an Internet-based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA).
E-Verify electronically verifies employment eligibility by comparing information provided on the I-9 form to records in the DHS and SSA databases.
Certain positions funded by federal contracts/subcontracts requires UC Merced to notify job applicants that an E-Verify check will be conducted and the successful candidate must pass the E-Verify check.
Pay, Benefits & Work Schedule: For information on the comprehensive benefits package offered by the University of California visit: https://ucnet.
universityofcalifornia.
edu/compensation-and-benefits/