Administrative Assistant II

Hiring Range The University of California, Merced is required to provide a reasonable estimate of the compensation range for this role.
This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs.
It is not typical for an individual to be offered a salary at or near the top of the range for a position.
Salary offers are determined based on final candidate qualifications and experience.
The full salary range for this position is $25.
27 - $35.
90.
The budgeted hourly range that the University reasonably expects to pay for this position is Step 1: $25.
27/hr.
Job Closing Date Initial applicant review will begin on or around October 11, 2023.
Posting will remain open until filled.
This union position is represented by the bargaining unit Clerical & Allied Services — CX Teamsters Local 2010.
Remote/Hybrid eligibility: This position is fully on-site.
About UC Merced The University of California, Merced, is the newest of the University of California system's 10 campuses and the first American research university built in the 21st century.
With more than 9,000 undergraduate and graduate students, UC Merced offers an environment that combines a commitment to diversity, inclusion, collaboration and professional development.
With bachelor's, master's and doctoral degree programs, strong research and academic partnerships, and community involvement, the UC Merced campus is continually evolving and requires talented, knowledgeable and dynamic educators, researchers, management and staff.
Ranked among the best public universities in the nation by U.
S.
News and World Report, UC Merced is uniquely equipped to provide educational opportunities for highly qualified students from the San Joaquin Valley and throughout California.
The campus enjoys a special connection with nearby Yosemite National Park, is on the cutting edge of sustainability in construction and design and supports the economic development of Merced and the region.
The Merced 2020 Project, a $1.
3 billion public-private partnership unprecedented in higher education and completed in 2020, nearly doubled the physical capacity of the campus, enhancing academic distinction, student success and research excellence.
UC Merced also operates the Downtown Campus Center, a $33 million, three-story administrative building located in the heart of Merced.
The university’s mission of educational excellence and rigorous inquiry is powered by three schools and numerous research institutes and centers that seek scientific and social solutions for the Valley, California and the world.
In partnership with UC San Francisco, UC Merced is preparing the way for a rigorous medical education program.
The course of UC Merced’s evolution is piloted by a long-range strategic plan.
Enacted in 2021, the 10-year blueprint is guiding how the values of equity and justice influence our pathway to earning Carnegie R1 research status, growing enrollment, upholding our identity as a minority-serving institution, and operationalizing how commitments to equity, diversity and inclusion are enacted in each campus unit.
About the Job Under the direction of the Business Operations Manager, essential duties include, but are not limited to: Interaction with students, staff, faculty, and other administrators, including those at other campuses and on occasion, Office of the President.
The position is responsible for front counter customer service, assists department members with administrative tasks/needs, requires excellent oral and written communication skills, analytical skills to prepare and provide necessary reports, and explicit attention to detail; has access to secure documents and maintains confidentiality; coordinates meetings through complex calendaring and prepares materials for meetings/presentations.
This position trains and guides student workers in processing lost and found property, electronic/bicycle registration and live scan.
Oversight of lost and found property room organization; coordination of public auction for items held over 90 days; follow strict adherence to policy, regulations and laws pertaining to lost and found property; other duties assigned.
KEY RESPONSIBILITIES This position provides oversight of the department’s lost and found program in accordance with University Policy.
This includes processing items received, submitting/closing out lost and found property reports, ascertaining ownership of items, organization of the lost and found property room, preparation of lost and found items for auction, and prepares lost and found property reports.
This position provides oversight of the department's property registration program.
This includes coordinating property registration events, maintaining program supplies and is responsible for the funds received from electronic registration sales and lost and found auctions.
Responsibilities include, but are not limited to answering dedicated phone lines, coordinating meetings through complex calendaring, note taking, coordinate travel arrangements, prepare correspondence, and presentation materials; monitor/track projects and develop charts/graphs from data provided by department staff.
Provide assistance with maintaining record retention deadlines in accordance with UCOP policies.
The position is required to maintain confidentiality with regard to what is overheard in conversations, seen in documents and the day-to-day police department processes.
As the Administrative Assistant for police services, position responsibilities include but are not limited to coordinating department service requests through “CBS2” and facilities management, submit receipts to process travel reimbursements, process billing/recharges, maintain inventory of department property, maintain department key control, is the liaison with key department vendors and campus partners and assist in coordinating mutual aid requests (local, county, UC and other law enforcement agencies).
The position is custodian for department equipment inventory; oversees maintenance and repair of office equipment, submits work orders to surplus excess items and/or non-operational equipment; orders office supplies, plans activities/events of the department, and assists with logistical support for the EOC/DOC.
This position is required to function independently with minimal guidance, receives limited direction and requires self-initiative, time management, problem solving abilities and follow through skills.
This position provides front counter customer service and is responsible for recognizing fluid front office situations; this includes de-escalating situations when possible and for identifying appropriate resources for the given situation.
The position will train and guide student workers and serve as the back-up to all their duties related to working in the front office.
This position performs fingerprint services through DOJ’s live scan program.
This includes using a live scan electronic system and as required, collecting “ink” hardcopy fingerprints.
The position processes recharges for these services.
Provide training to new Student Service Ambassadors (SSA’s) on assisting with the department’s live scan, lost & found and property registration programs.
Provide public information and instruation at activities and fairs, and at other events approved by the department; maybe assigned to work varied shifts based upon the needs of the department and maybe assigned to work special events or incidents based upon the needs of the department (i.
e.
Commencement).
Other duties as assigned.
Understand and apply University Departmental policies and procedures.
Qualifications EDUCATION and REQUIREMENTS High school diploma and/or equivalent certification/experience/training.
Associate degree, 40 Semester Units 60 quarter units of college.
(Preferred) 3 Years of Administrative/Clerical Work Experience.
CRITICAL KNOWLEDGE AND SKILLS Working knowledge in administrative procedures and processes, including word processing, spreadsheet, and database applications.
Requires verbal and written communication skills, active listening, critical thinking, multi-task and time management skills.
Consistently reports to work on time with a minimum number of absences.
The position receives limited direction and requires self-initiative, time management, problem-solving abilities, follow-through skills, and the willingness and initiative to take independent action.
Emotional stability and even temperament with a positive attitude.
Background Check Background check and fingerprinting will be required.
Policy Statement How to Apply: An online application is required for each position to apply.
The University of California, Merced is aware that some web-based application processes may be cumbersome for differently abled applicants.
Where appropriate, alternative accommodations will be provided.
For applicants with disabilities who need additional assistance using TAM, or reasonable accommodations during the interview or search process, please contact ucmjobs@ucmerced.
edu.
Equal Employment Opportunity: The University of California, Merced is an Equal Opportunity/Affirmative Action employer advancing inclusive excellence.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, citizenship, sex, age, marital status, sexual orientation, gender identity or expression, disability, pregnancy, or status as a disabled veteran or Vietnam-era veteran, or other protected categories covered by the UC Nondiscrimination and Affirmative Action Policy.
UC Merced intentionally promotes and maintains a discrimination- and harassment-free workplace by demonstrating it neither condones nor tolerates employment practices that discriminate against or harass any person or specific group of persons on the basis listed above.
We seek candidates who will support our vision to cultivate a vibrant, equity-minded, inclusive excellence university community.
When applying to UC Merced, we strongly encourage you to reflect on our Principles of Community and our 2021 strategic plan.
Vaccination Program Policy: As a condition of employment, you will be required to comply with the University of California SARS-CoV-2 (COVID-19) Vaccination Program Policy.
All Covered Individuals under the policy must provide proof of Full Vaccination or, if applicable, submit a request for Exception (based on Medical Exemption, Disability, and/or Religious Objection) or Deferral (based on pregnancy) no later than the applicable deadline.
For new University of California employees, the applicable deadline is 14 days after their first date of employment.
Smoke and Tobacco Free Policy: The University of California, Merced is a smoke and tobacco free workplace.
Information and the Smoke and Tobacco Free policy is available at https://smokefree.
ucmerced.
edu.
E-Verify: All employers who receive Federal contracts and grants are required to comply with E-Verify, an Internet-based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA).
E-Verify electronically verifies employment eligibility by comparing information provided on the I-9 form to records in the DHS and SSA databases.
Certain positions funded by federal contracts/subcontracts requires UC Merced to notify job applicants that an E-Verify check will be conducted and the successful candidate must pass the E-Verify check.
Pay, Benefits & Work Schedule: For information on the comprehensive benefits package offered by the University of California visit: https://ucnet.
universityofcalifornia.
edu/compensation-and-benefits/